The Federation shall have a Permanent Secretariat appointed in accordance

The Permanent Secretariat shall be headed by a Secretary General appointed by the Member hosting the Permanent Secretariat. The Secretary General shall keep Members informed of important proposals, decisions and actions of the Executive Committee. The Secretary General shall also arrange for a record of the proceedings of the Executive Committee meetings including an audited statement of accounts to be communicated to each Member of the Federation at least three months before the first day of each ordinary meeting of the General Assembly.

As chief executive officer of the Federation, the Secretary General shall furthermore be responsible for the administration and supervision of the Secretariat and shall carry out such duties as are necessary to execute and foster the objectives, policies and instructions of the Federation including:

  • Organizing and managing meetings of the Federation;
  • Implementing the decisions of meetings of the Federation;
  • Preparing the draft budget of the Federation;
  • Compiling and disseminating appropriate information;
  • Preparing and issuing publications;
  • Assisting Members in obtaining information;
  • Administering the property and the funds ofthe Federation;
  • Making adequate and appropriate arrangements for the calling of nominations from Members for the offices of the President, Vice President and the other members of the Executive Com­mittee;
  • Representing the Federation when the President or Vice President is unavailable, or when instructed by the Executive Committee.

At the end of his/her term of office the Secretary General shall, without delay, hand over all documents, records, accounts and all other prop­erties belonging to the Federation to the incoming Secretary General.